Office Access Closed: In order to ensure the health of our team, visitor access to Spotted Properties office is currently closed until further notice.
Our office is still fully operational in all aspects and you may reach us by e-mail or phone or through your Tenant / Owner account. Rent payments may be made online through the ‘Tenant-Portal’ as normal, or you may complete a ONE time E-Transfer to firstname.lastname@example.org
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Terms of Applying
Ready to leave an application for a property? Make sure you check out our terms for applying below.
Before you submit your application, please be aware that we require some personal details from you to move forward.
These details can include:
1. Your full, legal name, birth date and relevant personal information
2. Any additional occupants’ names and applicable information
3. Valid, government-issued ID (i.e. Driver’s License, Photo Card, Passport)
4. Details regarding your current and prior rental properties
5. Your employment information or proof of income
6. A credit report via Equifax
We also will require you to make a deposit on the property of your choosing. This means we’ll require a deposit in the amount of one month’s rent, which will be put towards your last month’s rent.
Want to move in early? Please note you may be subject to an admin fee of $150.00 CAD for an earlier move-in date than the advertised date. Please inquire for further details.
When is rent due?
What if I am late on my rent?
How long does it take to process my application?
What if my application is denied?
What if I change my mind after putting down a deposit?
How much notice is required to vacate the property?
What if I want to break my lease and move out early?
In the event of an emergency in my rental unit, who do I call?
Do I need to have tenant’s insurance?
If I’m locked out of my unit, what do I do?
If you lock yourself out of your home, you may call your Property Manager to grant access.During business hours, a charge of $25.00+HST will apply; however, you can choose to pick up a spare key in our office. The key must be returned to the office on the same day.
After business hours, a charge of $50.00+HST will apply.
Will my rental unit be inspected?
How much does property management cost?
Do I really need a property manager or can I do this myself?
You can definitely do everything we can. But what is your time worth? Here are some of the key reasons many people choose professional management over DIY-management:
1. Monthly on time rent collection and direct deposit to owner bank account
2. Move In & Move Out inspections
3. 24/7 emergency service
4. Coordinating tenants requests
5. Handling city warnings
6. Assist hearing process against troublesome tenants
7. Knowledge of Residential Tenancy Act to avoid costly mistakes
8. Professional Realtors who monitor Hamilton’s market 365 days a year to maximize your rent
9. Access to some of the best prices and property services
10. Freedom from record keeping and landlording
11. Save travel and worry time
Who signs the lease when a tenant moves in?
The lease for residential property is an agreement between Spotted Properties Inc as the landlord and the tenant. You will sign a Management Agreement giving Spotted Properties Inc the authority to act on your behalf as the landlord. The tenants will not have access to your personal contact information A signed copy of the lease will be emailed to you for your records.
For leasing only services provided by Spotted Properties, the lease will be signed by the owner and the tenant.
How do you collect rents?
When and how do I get my rental payments?
What types of properties do you manage?
What type of financial reports do I get and how often?
Will I have to pay for property repairs?
Is the cost of property management tax deductible?
Rental Criteria & Application Instructions
Thank you for your interest in renting a home that is professionally managed by Advantage Property Management Services. Below you will find the instructions and criteria required when submitting a rental application. It is important that you read the information below prior to submitting an application to understand what is required for renting the property. If you have further questions, please contact one of our leasing agents at x2.
Q: General Application Information
Q: Application Processing and Time Frame
Q: Income Requirements
Q: Basic Criteria
Q: Credit Requirements:
Q: Application Fee
Q: Security Deposits & Risk Mitigation
Q: Rental History or Property Ownership
Q: Criminal Background
Q: Acceptance/Denial of an Application
Q: Multiple Applications
Q: Ideal Applicants & How To Make Your Application More Attractive
WE ARE PLEDGED TO THE LETTER AND SPIRIT OF THE U.S. POLICY FOR THE ACHIEVEMENT OF EQUAL HOUSING OPPORTUNITY THROUGHOUT THE NATION. WE ENCOURAGE AND SUPPORT A PROGRAM IN WHICH THERE ARE NO BARRIERS TO OBTAINING HOUSING BECAUSE OF RACE, COLOR, RELIGION, SEX, HANDICAP, FAMILIAL STATUS, OR NATIONAL ORIGIN.
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Each of our properties has its own unique Pet Policy, which is specified in the advertisement. Before you schedule a showing or submit a rental application, review the property’s pet policy to ensure your pets comply.
Applicants with pets or service/companion/assistive animals are required to submit a pet application through a third-party pet screening service. There is a fee for the service (fee is waived for service/companion/assistive animals). The application is available here.
If a pet is allowed, the security deposit amount will increase by $500/pet and Tenant will pay a Pet Administration Fee (“Pet Fee”) of thirty dollars ($30.00) per month for the first pet and twenty dollars ($20.00) per month for any additional pets.
Even if a property allows dogs, the following dog breeds are never allowed: Akita, Alaskan Malamute, Boxer, Bull Mastiff, Canary Dog, Chow Chow, Doberman Pinscher, German Shepherd, Husky, Pit Bull, Rottweiler, and Wolf Hybrid. Applicants with these dog breeds as pets should not apply.
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We appreciate your interest in our available homes for lease offered by XYZ PM. In order to qualify for one of our rental properties, you must submit a rental application. The rental application must be completed by each person age 18 years and older who will occupy the property. Applicants are required to complete the application in its entirety and submit all specified documents.
Leases are granted on a first-approved application basis. XYZ PM will process your application and notify you if you qualify to lease the desired property. Allow two business days for the rental application to be processed. If any additional information is needed a representative will contact you.
RENT DUE: All rents are due on the first day of the month. Some of our leases have a grace period. Any rent not received by 5:00 PM on the last day of the grace period is considered late and will incur a late fee. Rents can be paid on line, mailed to us, or dropped off at our office. There is a secure mail slot on our front door where rents can be dropped off 24/7.
LATE RENT: Any rent not received by 5:00 PM on the last day of the grace period (if any) is late and a late fee of 5% will be charged. Personal checks are not accepted after the 5th of the month. If your rent is late it must be paid with a cashier’s check or money order (payable to Gordon Property Management) and must include the late fee.
BOUNCED CHECKS: If your check is returned by the bank for non-sufficient funds, or for any reason, you will be charged a retuned check fee of $40.00 PLUS the late fee of 5%. Replacement checks must be paid with a cashier’s check or money order and must include the NSF fee and the late fee. Personal checks will not be accepted by any tenant who has had two checks returned by the bank.
AUTOMATIC PAYMENTS: If you choose, you can arrange for an automatic payment with your bank. You can also make online rent payments via our Online Tenant Portal.
MOVING OUT: You must give 30 days written notice of your intent to move out. Once we receive your notice we will send you a move out packet with information regarding the pre-move out inspection and cleaning instructions.
MAINTENANCE REQUESTS: All requests for maintenance and repairs must be made through the TENANT PORTAL. You must give us permission to use our keys for entry or you must be home to let the repair person in.
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